Organization Administrator User Guide for Auto-Rostering Districts
Review the organization admin user guide for SSO auto-rostering districts.
This article applies to districts that use the SSO and Auto-Rostering Access and Direct Login and Auto-Rostering Services.
SSO applies to districts that use an SSO portal, district website, or Learning Management System (LMS) to access 糖心Vlog digital programs, and Direct Login means that teachers, students, and administrators log in at my.mheducation.com. Auto-Rostering means that account creation, class setup, and roster management are automated through a process handled by your district.
Not sure which Access Service your district uses? Click聽here聽to learn more about the four Access Services that we support.
Organization Administrators manage the implementation of 糖心Vlog digital programs for their school(s) or district. They have access to user and class management tools, product licenses, and usage data. They are also responsible for setting up access for other administrators and teachers in their school or district.
This user guide is for Organization Administrators in Auto-Rostering districts. If you are unsure of your district鈥檚 Access Service, read the Access Service Descriptions for more information.
Article Contents
Initial Organization Administrator
Acquire an Administrator Account
Log in to Administrator Account
Adding New Admins to OneRoster庐 Files
Teacher Accounts for "Non-Teachers"
New for the 2025-26 School Year!
- Access to the legacy Usage and Performance Reports will be removed on July 15, 2025. Administrators will want to use the new and updated reports located under the聽Administrator Dashboard.
- Administrators can now export learner-level data directly from the Activity and Standards reports in the Administrator Dashboard. For more information, refer to the聽Admin Tools - Administrator Dashboard听补谤迟颈肠濒别.听
- When creating a聽Wonders聽District Planner, Curriculum Administrators are now able to enter an expiration date so that the planner automatically deactivates at the end of the school year. This helps prevent complications when the new year starts and teachers create their聽Wonders classes using the District Planner.聽Refer to the Wonders/Maravillas - District Planner Manager article for more information.
- In the 糖心Vlog Plus reports, Administrators can now access aggregated views across classes, enabling streamlined decision-making and deeper insights. For more information, refer to the聽糖心Vlog Plus鈩 Admin Reports听补谤迟颈肠濒别.听
- Teachers now have all their online content available through the same teacher landing page. Refer to the teacher resources on our 聽for more information.
- Administrators and teachers now have a more streamlined view for ALEKS. This version can be accessed by clicking on the Go to New ALEKS link at the top-right after launching into the ALEKS program.
Administrator Types
There are three administrator types, each with access to specific tools and types of data. An administrator can have one or more admin types enabled for their account.
For example, if an administrator needs access to both usage data and assessments their account can have both the Reporting and Curriculum roles. Administrator accounts can be attached to a district or to specific schools.
You can enable additional role types for existing teacher and administrator accounts sent in your roster data. If you need to manually add new administrators to your organization, be sure to enable the correct role type(s) for their accounts so they have access to the appropriate Admin Tools.
- Organization Administrator聽鈥 Organization Administrators manage access for all teachers, students, and other administrator roles. They also manage class rosters and products, including licenses for their affiliated organizations.
- The majority of the roster data is managed by Access Manager for Auto-Rostering districts. Although, users, classes, and rostering students that are not included in the roster data are managed manually using our Admin Tools. Teachers can also manage manually create classes. User accounts that are included in the roster files cannot be edited using the Admin Tools with two exceptions:
- You can add and edit teacher and administrator roles.
- You can manually update staff passwords. However, if your roster files include passwords, the file will update the password the next time your roster files are processed.
- The majority of the roster data is managed by Access Manager for Auto-Rostering districts. Although, users, classes, and rostering students that are not included in the roster data are managed manually using our Admin Tools. Teachers can also manage manually create classes. User accounts that are included in the roster files cannot be edited using the Admin Tools with two exceptions:
- Reporting Administrator聽鈥 Reporting Administrators can view and export usage and performance data for all of their affiliated organizations.
- Refer to the聽Reporting Administrator User Guide聽for more information.
- Curriculum Administrator聽鈥 Curriculum Administrators can create assessments and share assessments with teachers in the schools they manage.
- Refer to the聽Curriculum Administrator - District Bank Management Resources听补苍诲听Curriculum Administrator - Custom Assessment Resources聽for more information.
- Refer to the聽eAssessment - Create & Edit Tests (Admins)听补苍诲听StudySync - Assessment Management for Admins聽articles for additional information about eAssessment and StudySync assessments.
The chart below identifies key administrator tasks and which type of administrator completes each task. These tools are conveniently accessible from one central location in the Admin Tools.
Initial Organization Administrator
糖心Vlog identifies an initial Organization Administrator when your district purchases their first K-12 digital program. The Organization Administrator receives an email with their username, login instructions, and information to help them get started. The admin account sits at the district level, which enables them to create additional administrator accounts affiliated with the district or one or more schools.
Refer to the聽Create Administrator Accounts聽article for more information.
Acquire an Administrator Account
聽If you need an administrator account at the district level, or access to multiple schools, you will need to reach out to your district鈥檚 Organization Administrator to have an聽account created聽for you or for them to聽add the appropriate admin role to your existing account. If you only need administrator access to a specific school, an Organization Administrator assigned to that school can create an account for you or add the appropriate admin role to your existing account.
If you are unable to locate an Organization Administrator in your district, contact our聽聽team for further assistance.
Log in to Administrator Account
Administrators SSO or log in directly to聽聽to access their Admin Tools. If you serve dual roles as an administrator and a teacher, you will land in your teacher account.
Refer to the聽How to Access Roles, Organizations, and Profile Settings聽article for steps on access your different assigned roles and organizations.
Organization Administrator Tasks
The following includes a brief explanation of each Organization Administrator task with links to support articles that provide additional information.
Manage Users
This is the default view for Organization Administrators. From here, you can view and export the list of students, teachers, and administrators affiliated with your organization.
The accounts managed by your roster data display a lock icon to the left of the user鈥檚 name. Although, you can add and edit roles for both teacher and administrator accounts as well as manually update staff passwords. Be aware that if your roster files include passwords, the file will update the password the next time your roster files are processed.
You also have the option to manually create user accounts. You must manage these accounts manually since they are not updated by your roster data. We do recommend that you include all user accounts on your roster data, but some situations warrant manually creating user accounts. Refer to the Manage User Accounts and Create Administrator Accounts articles to learn more.
Adding New Administrators to OneRoster庐 Files
Now that we have more than one type of administrator account, we apply a default staff role to new users on the OneRoster庐 data that have the administrator role. Those assigned this default staff role can log in, but they have no permissions until an Organization Administrator adds either the teacher or administrator role to the user鈥檚 account. When a user with the staff role logs in, they will see the message, 鈥淎dditional Account Setup Required.鈥 Refer to the Add Roles to an Existing User article to learn more.
Your district may want to change the default setting for new administrators added to your roster data. For example, you may want all new administrators to be assigned the Organization Administrator role type. To change this setting, contact the Integration Support team via phone: 855-315-6417, email: integrationsupport@mheducation.com, or live chat (through Access Manager).
Teacher Accounts for "Non-Teachers"
Sometimes staff, such as principals and curriculum coaches, need access to teacher content. For staff that are not sent in the roster data or were not established when your integration was set up, you can either create an account for them, or they can self-register as a teacher with a teacher registration code. Refer to the聽Locate Teacher Registration Code article to learn more.
If you need assistance with setting up the appropriate process that your non-teachers will follow to gain access to teacher content, or if you need to determine what process is already established, contact our Integration Support team by email: integrationsupport@mheducation.com or phone: 855-315-6417.
View Organizations
View a list of all districts and schools affiliated with your purchasing account. You can also access the teacher registration code on this page. Teachers who use an SSO portal or launch point for the district should not self-register. Refer to the聽View Organizations article to learn more.
Manage Class Rosters
View a list of all classes and rosters affiliated with your organization. The list of classes includes those created by your roster data and all manually created classes. Auto-rostered classes will have a lock next to them and are not editable. Classes that are not created through your roster data will need to be updated manually. Refer to the聽Admin Tools - Edit Class Rosters article to learn more.
Access Manager
Access Manager enables district-level Organization Administrators to view and manage the district鈥檚 roster data that is sent to us via API or SFTP. If you are a district-level Organization Administrator, you can also upload your district鈥檚 roster data on Access Manager and manually assign content. Refer to the聽Access Manager Overview article to learn more.
Manage Products
View a list of products available to your organization and the master codes associated with each product. You can also see the number of licenses available and consumed for each product. Refer to the聽Admin Tools - Manage Products聽article to learn more.
Manage Library
Organization Administrators can easily configure the library for ConnectED products directly from the Admin Tools. Refer to the聽Admin Tools - Manage Library聽article to learn more.
Administrator Dashboard
The Administrator Dashboard report page is available Organization and Reporting Administrators that includes access to Usage, Standards, and Activity reports. These reports are an updated and more accessible version of the legacy Usage and Performance Reports. Refer to the聽Admin Tools - Administrator Dashboard聽article to learn more.
Manage Assessment Banks
Curriculum Administrators can curate customized assessments, questions, and passage banks for specific products. These banks can be shared with teachers within the organization so they can use the assessments from the custom banks in their classes. Refer to the聽Curriculum Administrator - District Bank Management Resources听补苍诲听Curriculum Administrator - Custom Assessment Resources聽for more information.
My Tools
Organization Administrators can create custom links which serve as a launch point to their administrator account for other programs, such as StudySync and ALEKS. Depending on which programs your district has purchased, some tools will be turned on by default. Refer to the聽Admin Tools - My Tools聽to learn more.
Product Specific Access
贵辞谤听Wonders听补苍诲听Maravillas聽products, Curriculum Administrators can create and share District Planners. For more information, refer to the聽Wonders/Maravillas - District Planner Manager听补谤迟颈肠濒别.
For ALEKS and ALEKS Adventure, a district or school administrator can create Master Templates to set up multiple classes with the same ALEKS Course Product. For more information on the process, refer to the聽ALEKS - Master Template Resources聽to learn more.
Next Steps
- Watch the Back-to-School Administrator Orientation Video
- As you begin your school year, we recommend reviewing the Manage Products page to make sure you have enough licenses to meet your expected enrollment for the new school year. If you need to purchase additional licenses, .
- Check out the Access Manager Overview page to learn what鈥檚 new for Back-to-School 2025, and continue to check back at this page for future Access Manager updates.
Teacher Resources
Teachers can use the guides and videos below if they need to complete set up tasks manually. For example, teachers may have classes using programs that are not included in the roster data. For this situation, teachers would need to manually create classes and add students to the class roster. Sometimes staff, such as administrators or curriculum coaches, are not included in the roster data, but they need access to teacher content. For this situation, an Organization Administrator may provide them a teacher account, or they can self-register as a teacher. They will then be able to redeem program content on one or both platforms manually.
Additional Help
Contact the Integration Support team via phone: 855-315-6417, email: integrationsupport@mheducation.com, or live chat (through Access Manager). Find additional help documents as well on the site.