ÌÇÐÄVlog

This article walks Administrators through creating and managing user accounts.

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Article Contents

Create a Student Account

Create a Staff Account

Edit Existing Accounts

Edit Student Accounts

Edit Staff Accounts

Password Management

Reset Staff Passwords

Reset Student Passwords

Print a Temporary Password

Set a Permanent Password

Drop Staff

For Manual Rostering districts, Administrators can use theÌýImport Users/Rosters resources to create and manage user accounts for the exception of dropping staff from the account.

If you would like to set up auto-rostering services, complete our ÌÇÐÄVlog Integrations Intake Form to speak with our Integration Services team.

Create a Student Account

1. SSO or log in through .

If you have both a Teacher role and an Administrator role, you will need to toggle to your Administrator role to access the Admin Tools.

2. Click on Manage Users.

3. On the Students tab, click the Create Student button.

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4. Input the following required fields (denoted by a red asterisk):Ìý

• First NameÌý
• Last NameÌý
• Schools -ÌýIdentify at which school(s) the student should be enrolled.Ìý
• Student IDÌý- Must be unique to your school or district.Ìý

All other fields can be completed if preferred.

If you want the system to autogenerate a Username and Password, you can leave those fields blank. If you want the student to have a specific Username and permanent Password, you will want to enter these fields.

5. Click theÌýSave button.

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Create a Staff Account

1. SSO or log in through .

If you have both a Teacher role and an Administrator role, you will need to toggle to your Administrator role to access the Admin Tools.

2. Click on Manage Users.

3. Click the Staff tab.

4. Click the Create Staff button.

5. Input the following required fields (denoted by a red asterisk):Ìý

• First NameÌý
• Last NameÌý
• Email AddressÌý

All other fields in this section can be completed if preferred.

If you do not input a Username and Password for the account, one will be automatically generated for them.

A. It is recommended to checkmark the Send user an email notification that this account has been created box to email their user information to them.

6. Add Role fields:

• Role: Administrator* or TeacherÌý
• Organizations: Select the school(s) or district (for admins only) that the user should be affiliated with.
• Staff ID: This alphanumeric ID must be unique to your organization.

*Note: If you are creating an administrator account, you will be required to select at least oneÌýRole Type for the user.

Check the box next to the preferredÌýRole Types.

• Organization Administrator: The District/Purchasing Account Organization Administrator can manage users, class rosters, and products for all schools/organizations assigned to the district/purchasing account. They also have access to the Admin Dashboard reports for all schools/organizations.
  Ìý
• (School) Organization Administrator:ÌýThe Organization Administrator role would be selected for this option, but only at the school level. The (School) Organization Administrator can manage users and class rosters for the school(s) they are assigned to, as well as access to usage data and the Admin Dashboard reports for the assigned school(s).
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• Reporting Administrator:ÌýThe Reporting Administrator can create and view reports on student performance and product usage for student and teacher users affiliated with the organizations assigned to the administrator. They also have access to the ÌÇÐÄVlog Plus reports (if applicable).
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• Curriculum Administrator:ÌýThe Curriculum Administrator can create and share curricular assessments for select programs for the organizations assigned to the administrator as well as createÌýWondersÌýDistrict Planners.

B. Click the Add Role(s) link to add additional roles to the user.Ìý

7. Click the Create button.

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Edit Existing Accounts

As an Organization Administrator, you can edit account information for any student, teacher, and or administrator within your organization.Ìý

Edit Student Accounts

1. SSO or log in through .

If you have both a Teacher role and an Administrator role, you will need to toggle to your Administrator role to access the Admin Tools.

2. Click on Manage Users.

A. The page should default to the Students tab.

3. Select the school the student is associated with.

4. Click the kebob icon to the right of the student name.

5. Click Edit Student from the menu.

4. Make the preferred changes and clickÌýSave.Ìý

Note: For Auto-Rostering districts, you will only be able to edit certain fields for users that have been created through the automated rostering process.

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Edit Staff Accounts

1. SSO or log in through .

If you have both a Teacher role and an Administrator role, you will need to toggle to your Administrator role to access the Admin Tools.

2. Click on Manage Users.

3. Click the Staff tab.

4. Select the district or school the user is associated with.

5. Click the kebob icon to the right of the user's name.

6. Click on Edit Staff from the menu.

7. Make your preferred changes and clickÌýSave.Ìý

Note: For Auto-Rostering districts, you will only be able to edit certain fields for users that have been created through the automated rostering process.

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Password ManagementÌý

As an Organization Administrator, you can reset passwords for teachers, students, or other administrators as needed. As an alternative, teachers and administrators can use the Ìýlink on the login page to reset their own password.

Note: If the user has been created through the automated rostering process, the password needs to be managed through the district rostering data.

Reset Staff Passwords

1. SSO or log in through .

If you have both a Teacher role and an Administrator role, you will need to toggle to your Administrator role to access the Admin Tools.

2. Click on Manage Users.

3. Click the Staff tab.

4. Select the district or school the user is associated with.

5. Click the kebob icon to the right of the user's name.

6. Click on Edit Staff from the menu.

7. Enter a Password.

Refer to the Password Policy article for the list of requirements when creating passwords for users.

8. Click the Save button.

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Reset Student Passwords

You have two options for resetting student passwords: set a permanent password or a temporary password.Ìý

Temporary passwords expire when they are used, after 30 days, or if a new temporary password is generated.

Print a Temporary Password

1. SSO or log in through .

If you have both a Teacher role and an Administrator role, you will need to toggle to your Administrator role to access the Admin Tools.

2. Click on Manage Users.

A. The page should default to the Students tab.

3. Select the school the student is associated with.

4. Click the kebob icon to the right of the student name.

5. Click on Print Temporary Password from the menu.

6. On the pop-up, click the Confirm button.

Once a student logs into their account using the temporary password, they will be prompted to set a permanent password.

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Set a Permanent Password

Once a permanent password has been created, you will not be able to see or print the password due to security protocols.

1. SSO or log in throughÌý.

If you have both a Teacher role and an Administrator role, you will need to toggle to your Administrator role to access the Admin Tools.

2. Click on Manage Users.

A. The page should default to the Students tab.

3. Select the school the student is associated with.

4. Click the kebob icon to the right of the student name.

5. Click Edit Student from the menu.

6. Enter a Password.

Refer to the Password Policy article for the list of requirements when creating passwords for users.

7. Click the Save button.

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Drop Staff