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Import Users/Rosters - Create New Classes Only

Discover how to create new classes using Import Users/Rosters bulk upload tools

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This article applies to Manual Rostering districts.ÌýManual Rostering means that teachers manually redeem program content and roster their own classes.

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SSO applies to districts that use an SSO portal, district website, or Learning Management System (LMS) to access ÌÇÐÄVlog digital programs, and Direct Login means that teachers, students, and administrators log in at my.mheducation.com.

Not sure which Access Service your district uses? ClickÌýÌýto learn more about the four Access Services that we support.

This article walks Administrators through creating new classes only for teachers to use to roster their classes.

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Article Contents

Download Template

Teachers with an Existing Account

Teachers Do Not Yet Have an Account

Upload Template

You have the option to create new classes without rostering students to those classes, allowing teachers to manually roster the students. However, to do so you have to roster a teacher to each class.

Download Template

1. From theÌýImport Users/RostersÌýpage, download the desired file format for theÌýBlank Template.

2. Follow the steps to roster teachers for the new classes:Ìý

Teachers with an Existing Account

A. From the Import Users/RostersÌýpage, download the desired file format Export Teachers & Students.

B. On the Export Teachers & Students file, copy the User GUID, User ID, Role, First Name, Last Name, Grade Level, Email, Username, and Password (columns A-I) fields for the teacher you want to create the class for.

C. On your Blank Template, paste the teacher's information into the appropriate fields (columns A-I).

Note: If the teacher needs multiple classes created, you will need to paste the teacher's information into a new row for each class.

D. Enter the Class ID, Class Name, Class Grade Level, Class Start Date, Class End Date, and Master Code (columns K-P) for each teacher row. The Class GUID will auto-generate by the system when the class is created so leave this field blank.

For the Class ID, you will need to enter one for each class. Every different class will need to have their own class ID.

In the Master CodeÌý(column P) column, enter the Teacher Edition Master Code. The Student Edition Master Code will automatically be added to the teacher's account. For steps on finding the Master Codes needed, refer to theÌýAdmin Tools - Manage ProductsÌýarticle.
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  • In addition to entering the Master Code, some content requires a Resource Code to be entered into the import to ensure students are assigned to the proper course (such as ALEKS and Redbird). They will need to be entered into the Master Code column in the following format: XXXX-XXXX-XXXX-XXXX:rrrr (MASTERCODE:resourcecode).


For a detailed explanation of each field, review the Import Users/Rosters Template Instructions.

E. Follow the steps to Upload Template, or continue to the next steps to add new teachers to new classes.

Teachers Do Not Yet Have an AccountÌý

Note: This processÌýshould not be followed by districts that use SSO (Single Sign-On).

A. On yourÌýBlank Template, enter each teacher's User ID, Role, First Name, Last Name, Grade Level, Email, Username, and PasswordÌý(columns B-I) that you want to create a class for.ÌýThe User GUID will auto-generate by the system when the class is created so leave this field blank.

Note: If the teacher needs multiple classes created, you will need to paste the teacher's information into a new row for each class.

B. Enter the Class ID, Class Name, Class Grade Level, Class Start Date, Class End Date, and Master Code (columns K-P) for each class you want to create.ÌýThe Class GUID will auto-generate by the system when the class is created so leave this field blank.

For the Class ID, you will need to enter one for each class. Every different class will need to have their own class ID.

In the Master CodeÌý(column P) column, enter the Teacher Edition Master Code. The Student Edition Master Code will automatically be added to the teacher's account. For steps on finding the Master Codes needed, refer to theÌýAdmin Tools - Manage ProductsÌýarticle.
Ìý

  • In addition to entering the Master Code, some content requires a Resource Code to be entered into the import to ensure students are assigned to the proper course (such as ALEKS and Redbird). They will need to be entered into the Master Code column in the following format: XXXX-XXXX-XXXX-XXXX:rrrr (MASTERCODE:resourcecode).


C.ÌýFollow the steps to Upload Template.

Upload Template

1. Once your template file is complete, save it asÌýa .XSLX or .CSV file in a location on your device that is easy to locate.

2. On the ImportÌýUsers/Rosters page, click theÌýChoose File button and select the completed copy of the template from your computer.Ìý

3. Click the Upload button.

The page will automatically navigate to the Upload History page. Depending on how large the file is, the time will vary on the upload process.

TheÌýStatusÌýof your importÌýshowsÌýits current stage of processing:ÌýÌý

  • QueuedÌýmeans that the import will be processed as soon as possible but has not started yet.ÌýÌý

  • In ProgressÌýmeans that the import has started processingÌýÌýÌý


To check the status of your import, click the Refresh button at the top-right.Ìý

Once the status changes to Completed, your file has finished processing. If you see Completed with ErrorsÌýin theÌýStatus column, this means a portion of your file was unable to process some of the entered data.ÌýÌý

You can click the Actions icon to download the Uploaded File, Completed File, or Error File.Ìý


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  • °Õ³ó±ð Uploaded FileÌýis the exact file that you uploaded (minus account passwords if you included those on your original file). It's available so that you can access it later if needed.Ìý
    Ìý

  • °Õ³ó±ð Completed FileÌýis a summary of all student, teacher, and class information that was processed successfully. Ìý

    • Each account created via the import process now has a system-generated User GUID.ÌýÌýÌý

    • If you left the username and password columns blank, the file contains the system-generated usernames along with a temporary password for each account. 

      • The temporary password will expire when it is initially used; theÌýstudentÌýwill be required to set their own permanent custom password once they log in to their account.

      • If the student(s)Ìýdon't access their account within 90 days of the temporary password being set, an administrator or teacher will need to manually reset their password.ÌýÌý

    • Share the usernameÌý(and password, if applicable)Ìýon this file withÌýthe teachersÌýso they can access their accounts as well as provide the students with their logins.
      Ìý

  • °Õ³ó±ð Error FileÌýis a summary of the students, teachers, and/or classes that did not process successfully. It shows the rows that triggered the error and the specific reason why these rows failed in theÌýErrorÌýcolumn on the far right.ÌýÌý

    • If the data was partially processed and aÌýstudent, teacher,Ìýand/or class was created, the ErrorÌýfile will include the relevant GUIDs for thoseÌýstudent(s), teacher(s), and/or class(es).ÌýÌý

    • You can review the error message(s) and correct the information.ÌýCorrectÌýthe issues described in the error message,Ìýsave the updated file to your computer, and re-import it.

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