ÌÇÐÄVlog

This article applies to Manual Rostering districts.ÌýManual Rostering means that teachers manually redeem program content and roster their own classes.

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SSO applies to districts that use an SSO portal, district website, or Learning Management System (LMS) to access ÌÇÐÄVlog digital programs, and Direct Login means that teachers, students, and administrators log in at my.mheducation.com.

Not sure which Access Service your district uses? ClickÌýÌýto learn more about the four Access Services that we support.

This article walks teachers through creating new classes (without rostering students) via the bulk import process. Keep in mind, if you are a teacher creating classes for another teacher, you will need to either do so as an Organization Administrator from the Admin Tools or from that teacher's account. If you create the classes under your own account, you will be set as the primary teacher for those classes.Ìý

For a full page view of the demo, .

For a Spanish version of the demo, .

Create New Classes

1. From your My Programs page, click on the Import Students/Rosters button.

2. Download the preferred file format for the Blank Template. If you do not have Excel, download the CSV version.

3. On the downloaded file, enter aÌýClass ID,ÌýClass Name,ÌýClass Grade Level,ÌýClass Start Date,ÌýClass End Date,Ìýand theÌýMaster CodeÌý(columns J-O). TheÌýClass GUIDÌýwill be created by the system automatically for new classes so leave this blank. Ìý

The Master CodeÌýis provided by your Organization Administrator. You will need to add theÌýStudent Edition Master Code to the Master Code column for students to have access to their class.

Refer toÌýImport Students/Rosters - Template InstructionsÌýfor a detailed explanation of each field.

Every different classÌýwill need to have their own class ID.

Ex: ALEKS Adventure C1 has a different Class ID as ALEKS Adventure C2 even though they are using the same program. Due to them having a different class name, they will each need a different Class ID.

4. Once all your new classes have been added to the file, save the file somewhere easy to find on your device.

Upload Student Roster File

1. On the ImportÌýStudents/RostersÌýpage, click theÌýChoose File button and select the completed copy of the template from your computer.

2. Click the Upload button.

The page will automatically navigate to theÌýUpload HistoryÌýpage. Depending on how large the file is, the time will vary on the upload process.

TheÌýStatusÌýof your importÌýshowsÌýits current stage of processing:ÌýÌý

• QueuedÌýmeans that the import will be processed as soon as possible but has not started yet.ÌýÌý

• In ProgressÌýmeans that the import has started processing

To check the status of your import, click the RefreshÌýbutton at the top-left.

Once the status changes to Completed, your file has finished processing. If you see Completed with ErrorsÌýin theÌýStatusÌýcolumn, this means a portion of your file was unable to process some of the entered data.ÌýÌý

You can click theÌýActionsÌýicon to download the Uploaded File, Completed File, and Error File.

• °Õ³ó±ð Uploaded FileÌýis the exact file that you uploaded (minus account passwords if you included those on your original file). It's available so that you can access it later if needed.Ìý
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• °Õ³ó±ð Completed FileÌýis a summary of all student and class information that was processed successfully. Ìý

  • Each account created via the import process now has a system-generated User GUID.ÌýÌýÌý

  • If you left the username and password columns blank, the file contains the system-generated usernames along with a temporary password for each account. 

    • The temporary password will expire when it is initially used; theÌýstudentÌýwill be required to set their own permanent custom password once they log in to their account.

    • If the student(s) don't access their account within 90 days of the temporary password being set, an administrator or teacher will need toÌýmanually reset their password.ÌýÌý

  • Share the usernameÌý(and password, if applicable)Ìýon this file withÌýyour students so they can access their accounts.Ìý
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• °Õ³ó±ð Error FileÌýis a summary of the students and/or classes that did not process successfully. It shows the rows that triggered the error and the specific reason why these rows failed in theÌýErrorÌýcolumn on the far right.ÌýÌý

  • If the data was partially processed and aÌýstudentÌýand/or class was created, the ErrorÌýfile will include the relevant GUIDs for thoseÌýstudent(s) and/or class(es).ÌýÌý

  • You can review the error message(s) and correct the information.ÌýCorrectÌýthe issues described in the error message,Ìýsave the updated file to your computer, and re-import it.

    • You do not need to remove theÌýErrorÌýcolumn from the fileÌýtoÌýre-import it.

    • Refer to theÌýImport Students/Rosters - Errors and Resolution StepsÌýdocument for details on each error received and how to resolve them.